People leave their jobs for different reasons so get to the point at the beginning of your letter. This is a great opportunity for you to maintain a positive relationship with your soon-to-be ex-employer, and explain your reasons in a clear and rational way. It's best to keep this to the one main reason — you're employer doesn't want to read through a long list of why you hated your job so much.
If it's a combination of factors, try and stick to whichever is most poignant. State the date that you believe will be your official leaving date which can be calculated by looking at the notice period stated in your contract. Typically it will be a month but could be much longer for senior positions.
Also state your willingness to work your full notice period. If you are leaving in good circumstances then it is a good idea to thank your boss for the opportunities that they presented to you or for the experience gained whilst working for the company. After all, you may need to get a reference from them. Even if you are leaving under a cloud, resist the temptation to bad mouth and let off steam. But try not to let it get personal and cause a dispute. Instead, leave gracefully as requested.
You should also prepare yourself for a counter offer. If your current employers really want to keep you, they might approach you with a counter offer in an attempt to get you to stay. Or, is it time to move on? But, just be aware that this could happen. Even if you think you can trust your colleagues, office gossip is inevitable and these things always seem to have a way of getting out. During the conversation with your boss, be sure to stay strong! If you get on well with your boss, you could always tell them in person.
If you have some issues you would like your boss to be aware of, maybe issues that have influenced your decision to leave, you can request an exit interview. This will give you the chance to discuss any problems you may have had. Be prepared for this and prepared to tell them why its not of interest. Be professional Remember — you have known that you are leaving for a while and it may be brand new news to your manager. Be prepared that they may be shocked and need a bit of time for it to sink in.
Tell your manager your reasons for leaving and that you have accepted another position. Give them your resignation letter and thank them for the time they have worked with you.
Discuss your notice period and agree on a final day with the company. Ask them if they will write you a reference for the future.
Knowing how much notice you need also means you can plan your start date at your new role, without it clashing with your notice period. To avoid any embarrassing situation, set up a meeting with your Manager when it suits them and bring along your resignation letter so they have a copy.
Telling your Manager face-to-face means there will be no miscommunication over emails or the phone, instead you have the chance to lay everything out on the table and be honest. More often than not, your Manager will certainly respect you for coming to them first, and in person.
Continue each day as per usual, attend meetings, and perform well until your final day. When people get cold feet, or have second thoughts about leaving, it can seem like a good idea to accept a counter-offer.
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